Our team is looking for an experienced assistant office manager, or administrative assistant that may grow into an assistant office manager, to help our team of all-stars. Responsibilities of the position include;

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• Scheduling for multiple co-workers, across multiple scheduling platforms,

• Daily and weekly auditing of project files, timesheets, logging correspondence, etc., for multiple co-workers across multiple software platforms,

• Attending and taking notes/minutes of virtual and in person meetings,

• Assisting with time sensitive HR and payroll duties,

• Coordinating travel arrangements for team members,

• Assisting office manager with office management duties including but not limited to; filing, copying, printing, scanning, decorating and office upkeep,

• Assisting Health and Safety Administrator with carrying out Cal/OSHA health and safety plans,

• Assisting operations with updating project and task checklists in our project management software, generating first draft Scope of Work and Contracts,

• Running local errands such as going to the post office, Trinity County Planning Department, and other areas around town,

• Assisting with Accounting/Bookkeeping; processing payments made/received, updating financial profiles

• Assisting the entire team with documentation and recordkeeping, timesheet notes, data entry and database management,

• Monitoring office supplies and ordering office supplies as needed,

• Answering phones, emails and incoming clients and assisting them as needed.

This is a fast paced environment, with each day being exciting and different. It is an in-office, part-time position to start. The ideal candidate will have the ability to “hit the ground running” with strong technological software skills, the ability to manage and prioritize multiple tasks with accuracy and efficiency, be flexible and responsive to daily schedule changes with or without notice, and great communication skills with the ability to adapt to various team members communication style preferences across multiple platforms. Our culture is relaxed with a focus on team, family and community. There will be opportunities to learn and take on new challenges and job duties.

 

Buildaberg is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.

 

Buildaberg is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures.

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To apply, email a resume and cover letter to info@buildaberg.com